Overview
SKS implemented an end-to-end invoice processing solution built entirely on ALLOS, integrating AI-based OCR, governed Excel workflows, and SAP posting. The objective was to modernise supplier invoice handling—moving from manual review and posting to a controlled, semi-automated process that improves speed, accuracy, and auditability, while keeping finance users fully in control of decisions. The solution connects supplier invoice PDFs, enterprise master data, historical postings, and SAP accounting logic into a single operational flow—without replacing Excel as the primary working interface for finance teams.
Client
SKS
Industry
Advisory & Services
Service
Consistency & Control
The Challenge
Before the project, supplier invoices were processed entirely manually. Data was read visually from PDFs, posting decisions relied on individual experience, and SAP master data—such as vendors, VAT codes, GL accounts, and cost centres—had to be checked separately. Comparing similar historical postings was difficult, and the posting and archiving steps were disconnected, adding significant time to the process. This approach created several structural risks: a high dependency on individual knowledge, inconsistent posting decisions between users, limited visibility into comparable past postings, slow throughput during peak periods, and substantial manual effort in archiving and linking documents in SAP. The process worked, but it did not scale and exposed the organisation to unnecessary operational and audit risks.
The Solution
SKS implemented a fully integrated ALLOS-based workflow that transformed the way supplier invoices are handled. The process begins with AI-powered OCR, which extracts structured data directly from PDF invoices. This information flows into an ALLOS-enabled Excel spreadsheet, allowing users to work within a familiar environment while benefiting from automated controls. Through governed ALLOS formulas, the spreadsheet retrieves live SAP data—including vendor master information, valid GL accounts, cost centres, and posting rules—ensuring every decision is supported by accurate, up-to-date information. Users can also access comparable historical postings instantly, helping them make consistent, well-informed decisions without exporting data or bypassing governance. Once an invoice is validated, ALLOS automatically posts it to SAP. The original PDF is then archived and linked to the accounting document with no manual effort. Throughout the entire workflow, users remain fully accountable, while ALLOS guarantees consistency, control, and complete traceability.
The Result
Although final KPIs will be confirmed later, SKS has already observed the typical gains associated with this type of ALLOS-driven transformation. Manual effort in invoice processing has dropped significantly, and posting cycles have become faster—particularly for recurring invoice patterns. Accounting decisions are now far more consistent across users, and the reliance on key individuals has been reduced thanks to embedded logic and clearer visibility. Audit readiness has also improved, with full traceability from each invoice to its corresponding SAP document. Users report greater confidence in their decisions, supported by contextual data and immediate access to historical comparisons. Most importantly, the solution enhanced decision quality without removing human oversight, blending automation with strong governance rather than compromising one for the other.
